Are you ready to make a difference in the WordPress community? WordCamp Nepal 2025 is happening on April 4th and 5th, 2025, at the beautiful Kundalini Durbar Banquet in Kathmandu, Nepal and we’re calling on passionate WordPress enthusiasts to join our volunteer team!
Volunteering at WordCamp Nepal is an incredible opportunity to contribute to the WordPress ecosystem, connect with like-minded people, and gain valuable experience while supporting a vibrant community event.
Why Volunteer at WordCamp Nepal 2025?
By volunteering, you can:
- Engage with the WordPress Community: Meet and collaborate with WorPress users, developers, designers, and enthusiasts from Nepal and beyond.
- Grow Your Skills: Develop leadership, communication, and organizational skills while working in a team environment.
- Make New Connections: Expand your professional network by interacting with people from diverse backgrounds.
Table of Contents
- List of Volunteer Roles
- Who Can Apply?
- Do you need to purchase a ticket?
- What happens after you apply to volunteer?
List of Volunteer Roles
- Event Operations Roles
- Hall Lead
- Time Keeper
- Mic Runner
- Door Attendant
- Speaker Helper
- Attendee Support Roles
- Registration Support
- Lunch Assistant
- Swag Distributor
- Event Support Roles
- Pre/Post Party Entrance Manager
- Information Desk Attendant
- Media & Communications Roles
- Social Media Helper
- Photographer
- Emcee / Event Host
- Contributor Day Assistant
- Sponsor Support
- Errand Runner
Event Operation Roles
- Hall Lead
- Time Keeper
- Mic Runner
- Door Attendant
- Speaker Helper
Hall Lead
The Hall Lead is responsible for overseeing activities in assigned halls, manage schedules and ensure smooth transitions.
Reports to: Program/Volunteer Team Organizers
Time Keeper
The Timekeeper ensures that sessions run on track by alerting speakers and ensuring punctuality.
Reports to: Assigned Hall Lead
Mic Runner
Provide on-demand support across teams, assist in setup, and handle Q&A microphones.
Reports to: Assigned Hall Lead
Speaker Helper
Support speakers with preparation, technical needs, and venue navigation for a seamless presentation. Also, ensure speakers are on time and prepared.
Reports to: Program Team
Door Attendant
Welcome attendees, maintain order at entrances, and help maintain a quiet environment during sessions.
Reports to: Assigned Hall Lead
Attendee Support Roles
- Registration Support
- Lunch Assistant
- Swag Distributor
Registration Support
Manage the registration desk, handle escalations, and oversee attendee check-ins for a smoothe registration experience.
Reports to: AX & Volunteer Team
Lunch Assistant
Familiarize yourself with the food station locations and setup. Help attendees locate food stations and cater to dietary preferences (Halal, vegetarian, etc.).
Reports to: AX & Volunteer Team
Swag Distributor
Set up and organize the swag table neatly. Facilitate the organized distribution of event swag to attendees.
Reports to: AX & Volunteer Team
Event Support Roles
- Pre/Post Party Event Manager
- Information Desk Attendant
Information Desk Assistant
Provide event details about the venue, schedule, tracks, workshops & directions, and manage lost & found inquiries.
Reports to: AX Team
Pre/Post Party Entrance Manager
Welcome guests to pre/post-event gatherings and ensure entry is well-organized. Check attendees and make sure only authorized guests enter, verify badges, and manage smooth entry to avoid delays or crowding.
Reports to: Venue, After and Before Party & Venue Team
Media & Communications Roles
- Social Media Helper
Social Media Helper
Post live updates, engage with the online community, and amplify event highlights. Reply to comments and messages quickly and encourage attendees to use the event hashtags.
Reports to: Communication Team
Photographer
Capture quality event photos for social media and promotions during the event, focusing on sessions, attendees, and key moments. Volunteers must have their own photography camera to ensure professional-quality shots.
Reports to: Media / Communication Team
Emcee / Event Host
Host sessions, introduce speakers, and keep the audience engaged throughout the event. Coordinate with Time Keeper and Hall Lead to maintain schedule adherence.
Reports to: Assigned Hall Lead
Contributor Day Assistant
Ensure sessions run smoothly, assist speakers, and manage audience queries. Guide contributors, provide resources, and facilitate onboarding for WordPress contributions.
Reports to: Contributor Day Team
Sponsor Support
Provide dedicated support to sponsors, help set up booths, and resolve issues.
Reports to: Sponsor team
Errand Runner
Quickly handle urgent tasks during the event, like buying or bringing items. Having a motorcycle is a plus
Reports to: AX Team
FAQs for WordCamp Nepal 2025 Volunteers
Who Can Apply?
Anyone passionate about WordPress, whether experienced or new, can join!
What We Value:
- Be reliable and on time.
- Work well with others.
- Stay positive and enthusiastic.
Tickets for Volunteers:
Volunteers get a free ticket. If you buy one and are selected, it will be refunded.
After You Apply:
We’ll review your application and notify you after the deadline. Check your email for updates!
We’re excited to have you join us in making WordCamp Nepal 2025 an extraordinary event. If you have any further questions, feel free to reach out at wcnp.volunteers@gmail.com